Submitted by Anonymous on January 19, 2006 - 10:00pm
I need to make you aware of some important information regarding two specific policies. We have been notified that the following policies will now be strictly enforced, so please read them carefully:
1. As you probably know, the University has an exclusive contract with Pepsico. This means that ONLY Pepsi products may be used at University sponsored meetings, receptions, or functions. That means that if ANY University funds (this includes money from grants, contracts, gifts, etc.) are to be used we MUST use Pepsi products, which includes Aquafina water
only. If a person opts to bring their own drink, paid for by their own funds, other products are fine, but this is not a suggested practice.
If you are purchasing beverages with a University Purchasing card or hope to be reimbursed for beverages you purchase personally, they MUST be a Pepsi family product. A check of Pepsi's website reveals the following brand names (http://www.pepsiworld.com/pepsi_brands/all_brands/index.php):
Pepsi (all varieties)
Mug Root Beer
Tropicana Juice Drinks
Tropicana Twister Soda
Starbucks Double Shot
Quaker Milk Chillers
This policy applies in all situations, including meetings or receptions held in private homes. If you hope to be reimbursed from any University funds
for beverage expenses, they must be Pepsi products.
2. PSU Policy FN10 (Alcohol served at a University function), is being modified to read, "If alcoholic beverages are being served to more than 10 guests at a University hosted function (a function where any University financial support is provided) a "Training in Intervention Procedures by Servers (TIPS)-Certified" Bartender must serve the alcohol. An exception is allowed if the only alcohol being served will be wine served during a seated meal. If a caterer provides the bartender, then the caterer must
come from the list of caterers with liquor liability insurance (http://guru.psu.edu/risk/caterers/).
It is important to note that this change is due to liability issues and also applies to receptions hosted in private homes. If the Department will be
reimbursing any of the costs of the refreshments (snacks, cheese, crackers, etc.) and there are more than 10 guests present, then the event qualifies
as a "University hosted function" and if you are serving wine or other alcoholic beverages you must engage the services of a TIPS Certified Bartender. (Note that the exception applies only if you are serving wine only with a seated meal.)
Please be certain that you understand and follow these "new" policies. Let me know if you have any specific questions and I will try to get the answers for you. While we may not agree with the policies, we are required to follow them. Please don't shoot the messenger!! :-)